# Draft emails in Gmail, Outlook, Apple Mail. Dimmy Help.

> Draft emails in Gmail, Outlook, Apple Mail. Step-by-step help for Dimmy, the native voice dictation app for macOS, Windows, and Linux.

Source: https://dimmy.app/help/use-email/

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Use Cases

# Draft emails in Gmail, Outlook, Apple Mail

Pick a tone, dictate the body in 30 seconds, paste, send. The Professional style handles greetings and sign-offs.

## Setup

* Style: Professional or Correct (Professional adds structure, Correct keeps your phrasing).
* Tone: friendly for clients, formal for legal, neutral for the rest.
* Hotkey mode: hold for short replies, toggle for long emails.

## The recipe

1. Open Gmail, Outlook, or Apple Mail. Click into the body of a new email.
2. Press the hotkey. Start with the recipient (the LLM uses it for greetings): "Hi Sarah, thanks for the proposal yesterday."
3. Talk through your message. Don't worry about punctuation, the LLM adds it.
4. Release. The pasted text is structured: greeting, body, closing, sign-off.

image · placeholder

Gmail compose window with a freshly-dictated message pasted in

## Tone examples

| Tone     | Greeting    | Body opener                 | Sign-off      |
| -------- | ----------- | --------------------------- | ------------- |
| Formal   | Dear Sarah, | I am writing to…            | Best regards, |
| Friendly | Hi Sarah!   | Thanks for…                 | Cheers,       |
| None     | Hi Sarah,   | Following up on…            | Thanks,       |
| Concise  | Sarah,      | Two points:                 | Thanks        |
| Academic | Dear Sarah, | Regarding your proposal of… | Kind regards, |

tip

If you find the LLM adds too much fluff, switch from Professional to Correct. Correct keeps your voice and just fixes grammar.

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Last updated: 2026-05-22

On this page

1. [01 Setup](#setup)
2. [02 The recipe](#the-recipe)
3. [03 Tone examples](#tone-examples)